Monadnock Regional School District

School Board Finance Committee

Meeting Minutes

November 7, 2006

Sullivan School

APPROVED

Committee Members Present:

James Carnie, Vice Chairman

Sue Oerman

Phyllis Peterson

Gene White

Other School Board Members Present:

Karen Cota

Jonathan Kenyon

Tim Aho (arrived 6:50 p.m.)

Budget Committee Members Present:

None

Administrators Present:

Katie Chambers, Business Manager

Call to Order: Vice Chairman J. Carnie called the meeting to order at 6:00 p.m.

Approval of Minutes: G. White made a motion to approve the minutes of September 19, 2006. J. Carnie seconded. Voted in the affirmative. P. Peterson made a motion to approve the minutes of October 3, 2006. G. White seconded. Voted in the affirmative.

Revenue, Expenditure and Status of Assets Reports: K. Chambers distributed Revenue, Expenditure and Status of Asset Reports for FY 06/07 as of this date.

Legal Bills: K. Chambers distributed a summary of the September legal bills.

Budget Transfers: K. Chambers distributed and explained three budget transfer requests. A motion made by S. Oerman , and seconded by P. Peterson was approved for the transfer request made by Cutler Principal Rashid for $1020 for math texts, $3300 for SPED computer replacements, and $680 for SPED travel to home bound student. A motion made by P. Peterson , and seconded by S. Oerman was approved for the transfer request made by Mt Caesar Principal Tatro and Sullivan Principal Mousette for a transfer of wage and benefit funding from Sullivan to Mt Caesar for one SPED aide for the remainder of the year. A motion made by S. Oerman , and seconded by P. Peterson was approved for the transfer request made by Elementary Library Specialist C. Lesser for a transfer of funds to adequately fund the retirement line item in her budget.

Monadnock Marauders Request: K. Chambers distributed a request from the Monadnock Marauders asking that consideration be given on the $2000 balance due on their field use agreement for 2006/07 for the goal posts which they donated to the District. Committee members expressed their discomfort that is has been brought up again and that it was brought up after the original agreement had been finalized and again after the revised agreement had been finalized. They agreed to recommend to the School Board that the $2000 balance be forgiven in lieu of the gift of the goal posts, but that it be made clear to the Marauders that these types of negotiations were to take place prior to the field use agreement being finalized in the future.

Funding Maintenance Expenses: Facilities Committee Chair K. Cota outlined what the Facilities Committee has in mind so far: 1) the usual facilities maintenance projects in the amount of $250,000 to $300,000; 2) a facilities master plan for the Middle/High School - $75,000; 3) much-needed roof replacements, starting with the Middle/High School and Mt Caesar – in the $100,000’s but the total not determined yet; 4) a Middle/High School gym proposal that would address that entire facility, not just the floor (roof, ceiling, ventilation, bleachers, etc.), the amount still to be determined. She asked that the Finance Committee begin to consider what the best financing method for these projects would be.

K. Chambers distributed information on the Mt Caesar modular proposal. What would the Finance Committee recommend for financing?

T. Aho brought up the Middle/High School fire wall issue. He stated that a couple years ago the cost was $250,000 and it is probably more now. It is just a matter of time before the District is forced to undertake that project, he felt.

Surry Expenses: K. Chambers distribute a detail of maintenances at the school in Surry year-to-date.

Next Meeting: Tuesday, November 21, 2006, at 6:00 p.m. at the Monadnock Regional Middle/High School Conference Room.

Adjournment: The meeting was adjourned at 6:00 p.m. upon approval of a motion by J. Carnie and second by P. Peterson.