MONADNOCK REGIONAL SCHOOL BOARD

                                                      FACILITIES COMMITTEE

                               Unapproved Minutes for the Meeting of June 25, 2008

 

The Facilities Committee met at 7:03 pm on June 25, 2008 in the library at the high school.  Committee members in attendance were Bob Smith, Gene White, Colline Dreyfuss(7:30), and Karen Cota, Chair.  Committee members Kristen Goodenough and Bill Felton were unable to attend.  Also in attendance were Dr. Kenneth Dassau, Katie Chambers, Bill Mitchell, and Brett Beliveau.

 

1.  Approval of the minutes for the meeting of May 14, 2008.

     Motion to approve by B. Smith; seconded by G. White.  VOTE: 3 0 0 3

 

2.  Approval of the minutes for the meeting of May 28, 2008.

     Motion to approve by G. White; seconded by B. Smith.  VOTE: 3 0 0 3

 

3.  Public Comments: None

 

4.  Kaestle-Boos Associates, Inc.

     Presentation by David King, Jennifer  Mangiagli and Wayne  Whippie

    

     Passed out new Site Plan page for proposed Middle School with the following

        additions….

      - limits of flood lines

      - layout/limit of septic system for Mt. Caesar

      - location of area proposed and approximate size of proposed septic system for

         the Middle School (assuming site is OK)

      - set back line for wetlands

 

    Passed out Middle School narrative with revised page 4.1-5; now includes

    Construction Cost ($125,000) for Middle School leach field; this is not a new item

    as it had been “included” in the original estimates

 

    Discussed making 45 copies of Facilities Study – will use printer in Connecticut

    because they are less expensive

 

    Passed out revised copy of “Estimate Comparison”….

       - changed the Construction estimates/sf to

            (1) Additions & Renovations – grades 7-12, 4/10 - $173.93/sf

            (2) New Construction – grades 7-12, 4/10 - $242.94/sf

       - added new line: Reimbursement Targets (at 57%)

 

    Passed out “Priority List for Site, Architectural, Plumbing, Mechanical and Electrical”

    (dated 6/25/08)……

        - in attempt to answer the $5,000,000 question

        - List of “recommended” work in order to continue to use the existing MRHS/MS

page 2 – June 25, 2008

 

           facility in lieu of completing a comprehensive addition and renovation project

           - total of items listed = approximately $9,000,000 (and some things have

           not yet been estimated)

           - emphasis on NEASC recommendations, fire safety codes, State codes, other

           safety codes, site issues, ADA compliance issues

           -  Note: These are not new estimates; these figures were included in original

            estimates from Kaestle-Boos.

           -  In David King’s opinion….the most critical items are A-1 thru A-10 (Remedia-

              tion of Building Codes, Fire Codes, and Life Safety items; also, remediation

              of NH DOE Conditional Approval Requirements (see p. 7.2-5)

           -  comment concerning science labs – if we “reduced” the number of students in

              each class we could meet the State requirement of 60sq ft/student.

           -  p. 7.2-5 = Remediation of NEASC concerns

           -  p. 7.2-6 = Handicapped accessibility items

           -  p. 7.2-11 = Plumbing, mechanical and electrical recommendations

           -  Total for all of this is $7,698,500, and it doesn’t include cost of taking down

               ceilings and items not yet estimated.

           (C. Dreyfuss arrives 7:30 pm)

           -  Discussed summary of recommendations on pages 7.2-14 & 15

              (1) Cost of core infrastructure = $5,326,000

              (2) It was suggested that we might want to do “all” systems in regions of

                the building, one at a time; would be less expensive

            -  David King stated that work that “should” be done will cost more than

                $5,000,000; also, if we limit ourselves to spending only $5,000,000 we

                might not get State reimbursement as some of the work wouldn’t be eligible

                for reimbursement; also, work couldn’t be done just in Summer

            -  Kaestle-Boos will provide an additional summary for the Facilities meeting

                on July 9th.

 

       Karen Cota took questions from the public.  D. Bauries stated that the MTSA

       doesn’t think codes need to apply.  David King responded politely……….

             -  There are two major codes: Fire Safety Codes (received from fire marshal)

                and Building Codes (received from building officials); and there are also

                the building accessibility codes

             -  If the fire marshall makes a recommendation you’ll have a number of days

                to comply – it will not be grandfathered

             -  the State fire marshal is now required to inspect all public buildings in the

                State; we don’t know when they’ll get around to us

             -  David King: “Once you start, you may not be able to stop.”

 

5.  Auditorium Seats

    Brett received four bids…..

        $72,500   C B Seating (incl 5-year warranty)

        $83,000   Highland

page 3 – June 25, 2008

 

        $76,820   Robert Lord

        $120,802  Criteria

    B. Smith moved acceptance of bid from C B Seating; seconded by C. Dreyfuss. (Plus contingency to bring total up to the original approved motion of up to $85,000.00)

    VOTE: 4 0 0 2

     We discussed color options.

     We discussed salvage of existing seats; B. Smith will coordinate these arrangements

 

6.  Asbestos Abatement – Cutler School

    Brett received three bids……

       $12,925.00  -  Catamount

       $13,840.00  -  Dec-Tam

       No Bid   -  A-Best Abatement

    Motion to accept Catamount bid with a 10% contingency (Total: $14, 217.50) by

    C. Dreyfuss; seconded by B. Smith.  VOTE: 4 0 0 2

 

7.  Updates

   - B. Beliveau stated that everything that has been approved is moving right along;

     S & S Painting will start on gym ceiling on 6/30/08; gym floor will start being

     removed around 7/15/08.

   -  There was a brief discussion as to whether we should save pieces of the gym

     floor for a fund raiser (Celtics played on it when it was fairly new)

  

8.  Report: Bill Mitchell

    - Homestead Woolen Mills has offered to let us tie-in Cutler School to a new wood

       chip furnace they plan to install; would be piped under the street to Cutler.

    -  Troy Fire Dept. wants to put in transfer switch at Troy School; town wants to

       use school as an emergency shelter; they’d install an emergency generator

    -  Problem: T. Walsh is putting in a new walk-in freezer outside kitchen at

        Mt. Caesar school; didn’t contact Director of Building & Grounds

    -  Passed out copy of Health Office layout and response from NEASC

    -  Need repairs to domestic hot water tank in high school

 

9.  Statement for Policy Committee

    B. Mitchell recommended the following…….

     - Strategic planning for facilities(including CIP)

     - Oversight of facilities and grounds.

 

The next meeting will be on July 9th at 7:pm in the library at the high school.

The meeting was adjourned at 8:50 pm.

 

Respectfully submitted,

Gene White