FACILITIES COMMITTEE
Unapproved Minutes for the Meeting of
The Facilities Committee met at
1. Approval of
minutes of meeting on
Waived approval – secretary was absent.
2. Public Comments
Richard Bauries stated that we had violated Open Meeting laws by not having the
Minutes available. He stated that the MTPA was skeptical regarding the presentation
by Kaestle-Boos scheduled for June 3rd. His group is not interested in a middle school
or “any” building off-site. Mr. Bauries stated that the MTPA “could support renovating this building”.
David Mousette passed out a letter concerning the Gilsum gym floor.
3. Report from Brett Beliveau…..
- Mt Caesar roof – Pope Wing: Academy Roofing has bid the job for $3,784.00.
Amount is under $5,000. However, he will also check with Melanson.
- Wilcox roof – 3 bids – Academy was lowest bidder - $11,520.30 which
includes a contingency of 10%; also includes a 30-year warranty
B. Smith moved acceptance of this bid; seconded by G. White VOTE: 4 0 0 2
- Gym floor – high school: Publicly advertised; eight entities expressed an
interest; we received only three bids by the deadline:
Connor
Athletic Floor Systems - $109,725.00 incl 10% contingency
MacMillin Company - $139,212.70 incl 10% contingency
(After deadline – O’Sullivan Flooring - $103,526.50 incl 10% contingency)
B. Smith moved acceptance of Connor subject to reference check by Brett;
seconded by B. Felton.
Work can be done between middle of July and end of August. There is
a total of $187,000 available in the warrant article for gym floor.
VOTE: 4 0 0 2
(C. Dreyfuss arrives)
- Bleachers replacement: an inspection on of the bleachers was conducted by Doug
Barrows; his recommendation was to “cease” using them “immediately”
We received the following bids to replace the bleachers:
Robert H. Lord Company, Inc - $80,313.20
C. B. Seeding - $77,770.00
Mac Millin Company - $94,442.70
Criteria II Ltd - $83,427.30
All four include a 10% contingency.
Page 2 – Facilities –
B. Smith acceptance of C. B. Seating; seconded by C. Dreyfuss.
Brett will be checking references; they have done work for Conval.
Price includes lettering. We have to decide if we want wood or plastic.
FC decided to get wood bleachers. Price includes removal of old bleachers.
VOTE: 5 0 0 1
- Brett reviewed 07-08 Project List
- regarding items “on hold” due to the completion of the Master Plan:
(1) Master Key System can be done
(2) B. Mitchell and B. Beliveau will review all items “on hold” and
make recommendations
B. Smith moved action on all items “on hold” except carpet replacement;
seconded by C. Dreyfuss. VOTE: 4 0 0 2 (B. Felton had left room)
- Brett reviewed 08-09 Project List
- SAU heating system replacement has been bid out; we need a purchase order
by the end of June.
4. Bill Mitchell has received a letter of resignation from Mike Pratt.
5. Katie Chambers
passed out a copy of a promotional pamphlet from the
Katie discussed e-mail received from Jennifer Mangiagli (Kaestle-Boos)
Will be here for presentation to Board on June 3rd. The square footage is over
the State’s minimum and she has a number of questions. Katie will contact
Jennifer and answer questions.
6. Use of Surplus
Finance Committee will recommend using up to $500,000 of surplus for maintenance,
computers; textbooks, etc. Maintenance items include $280,000 to replace additional
roofs at the high school (all older than 1990); $105,000 to top off District oil tanks;
and $8,920.00 to chemical storage cabinets and gasoline cans and storage units.
7. Nurses Office – B. Mitchell reports that the floor plan is completed; still need to
lay in the furniture
8. David Mousette’s letter – Gilsum selectmen upset about use of VCT tile for gym
floor; all other all-purpose rooms have VCT tile
Answer: this has been in the works for almost a year; it shouldn’t be a surprise.
9. Additional Request: B. Smith feels we should use some of the surplus to replace
the auditorium seats. Moved replacement of seats with surplus money (not to exceed
$85,000); seconded by B. Felton. This would be in addition to the $500,000 the
Finance Committee has already designated. B. Smith will seek donation of concrete
for pads. We can sell old seats as scrap metal. B. Smith willing to organize group
of people to remove old seats.
VOTE: 5 0 0 1
The next meeting of the Facilities Committee will be
Respectfully submitted,
Gene White