FACILITIES COMMITTEE
Minutes of Meeting of
Present: Karen Cota,
Chairperson, Colline Dreyfuss, Jon Kenyon, Tim Peloquin, Katie Chambers and Bob
Goodrich.
Public: Unattended
Absent: Charles Johnson
• Meeting
called to order at
• Minutes of meeting from January
01, January 24 and
• Public
Comments ...None
Issue 1
• This is running with a temporary
oil delivery line being utilized‑it should last/work without incident until spring, or until such time that it
is most appropriate to repair.
• It is believed that the issue is
...the underground feed line, (oil delivery line) has developed a hole‑it
is believed that this hole is
allowing air to be sucked into the feed line, versus allowing oil to flow out.
• A new line will be
properly run in the spring.
• Jon K. wondered if this should be done
in the "spring time", or after such time that the school year has ended; thusly, no one will be
affected.
Is this going to be investigated‑‑‑Karen
wants to know the process for this and who is involved‑who is doing what and why.
It is clear that a consultant will need to be brought in
to determine the extent of repair and whether or not, oil has leaked into the ground.
Issue
2
This
back‑up has been repaired/cleared, but it could
happen again. It is an issue of hygiene products, (feminine), being flushed
down the toilet. The sewer lines are connected directly to the floor drains. If
the sewer lines are plugged, the raw sewage can, (and did), back‑up and
flow out of the drains. The correct disposal devices have been added to the
bathrooms.
Issue
3
Maintenance and Custodial job descriptions
There are currently three job headings...
A. Project Manager
B. Department Clerk
C. District Maintenance Supervisor
All
of these positions report to Katie Chambers. There was substantial conversation
about streamlining this process and reassigning duties and/or re‑titling
the positions so that the supervision and flow of information/chain of command
would be clearer. It is also intended to ease the amount of direct
supervision/contact that K. Chambers must dedicate to this area.
Some
of the discussion involved ...having all custodians, regardless of which school
they worked at, report to a Director of Custodians. There would then be a
position that was the Director of Maintenance.
Presently,
it appears that the supervisors have people from different professions, based
on which school that they are assigned too, reporting to them.
It
was decided, that at this point, K. Chambers would rewrite the job descriptions
and create "flow charts" for the facilities committee to review.
Karen
Coto ‑‑‑the goal is to relieve the
Business Manager of the bother of dealing with these issues first‑hand, it creates a clear level of management below her
position‑a "go‑between".
The
stake‑holders need to be identified and asked ...what they need and what
needs to be done. This would refer to school principals and the needs, etc, at
their respective schools.
Issue
4
Revamping the Maintenance Office
There
is a significant need for space, so as to relieve the SAU office/space
shortage. There is a fair amout of space in the
maintenance building that could be reconfigured, to bring people closer to
those that they need to work with/interact with. The room could be much better
utilized than at present.
K.
Chambers and B. Goodrich have been tasked with presenting/coming up with some
ideas to accomplish this.
Issue
5
Architects
Wayne Timmons of the Hinsdale School District/Hinsdale
High School communicated with the committee
relative to that districts/schools business relationship with H.L. Turner.
Some of the reported issues are...
- Bids were not going out.
- Estimates changed often.
- 20 % of their building project has been
lost/put aside due to cost/estimate issues.
- Baybutt
Construction could not work with Turner and Hutter
Construction has taken the job over.
-
- They have been working with Turner for 6
years, (bond and construction phases).
- MUST have a master plan before starting any
project.
- If the funding bond is defeated‑what
does the Arc. do, are they staying with you‑backing
up their plan and costs, or
are they going to "walk away" from the process.
Issue 6
Motion to NOT pursue H.L. Turner and
Dennis Mires.
Motion by Jon Kenyon and second by C. Dreyfuss. Vote was unanimous to exclude these two companies, at this time, from further
negotiation and/or consideration.
Issue 7
What issues does this committee feel are most important
at this timerelative to follow‑up interviews
with Kaestle
Boos and Banwell ?
• Educational Consultants
• "As Built" plans
It is now becoming more clear‑the school
district/maintenance department et al DOES NOT have a complete schematic of the school. There are a number of
different plans and drawings, none appear nearly
complete and none appear to correspond/update/incorporate other plans.
• Independent Cost
Estimators
• Haz‑mat
issues/scope of work to address
• It has been suggested that all
drawings/schematics/etc that can be located and brought together‑be brought together. This can then be
presented to the companies at the second interview, so that they can very clearly see and evaluate what
the district does have‑thusly, they can better tell us what they are going to need to do and what it will cost.
Next Meeting 02‑28‑07
Meeting adjourned