FACILITIES
COMMITTEE
Minutes of Meeting of
Present: Karen Cota, Chairperson, Colline breyfuss, Jon Kenyon, Tim Peloquin,
Ron Parent, Katie Chambers and Bob Goodrich.
Public:
Mr. Richard Bauries
Absent:
Charles Johnson,
• Meeting
called to order at
• Minutes
of meetings from November 09 and
accepted. Colline Dreyfus motion,
Jon Kenyon 2cnd voting...
4
yes / 0 no / 0 abstain / 1 absent
• Public Comments...Mr. Bauries would like to know if the Maintenance Warrant
Articles are staying as written at this time‑or will they show a
breakdown of funds/expenditures.
It was replied that the
School Board has not approved the above Warrant Articles, so they are not set.
Issue 1
Facilities Master Plan Proposals
Multiple proposals have been
received after RFP's were sent out. The discussion addressed the responses and
pared the seven down to the four the committee most thought appropriate.
Barker
Cost
started at $19,700.00 with a $5,000.00 increase to study educational needs. The
flyer sent out to each respondent was not filled out and there was a concern
that this company was strongly tied
to a past
business venture that did not go as expected/well. This company was not in anyones "top 4".
Team Design
This
company provided a price range of $35,600.00 to $95,000.00. Their proposal did
not include any asbestos testing or destructive testing. This company was not
in anyone s top 4.
Kaestle Boos
Their
proposal began at $23,7000.00. This appeared to be the
cost of the project‑their work, to cover RFP. They appeared to have
numerous specialist and consultants on staff. It was noted that their response
and paperwork appeared to be well‑written and "upfront". It was
asked/wondered, why this companies cost seems to be so much lower than everyone
else's‑‑‑did they miss something, or are we missing
something. Another comment of concern was that it appeared that they have only
worked on one NH school. K. Chambers noted This company
was in the top four.
Banwell
Their
proposal has a cost of $105,000.00 and list several other "expenses".
K. Chambers expressed, (and it was agreed), that this was the
"Cadillac" of the group and that they showed a great breadth and
depth of experience. Karen liked that they talked a lot about "healthy
buildings" and wondered, based on the price quote, if we were getting more
from them than from others. Concern about the price and
questions of whether or not it can be adjusted down. In
the top four.
Dennis Mires
This
proposal has an estimate of $37,500.00 to start. Their paperwork seemed to show
strong staff and community involvement. It was noted that there were multiple
errors in the addition on the last page of their proposal, (estimate of costs).
They did not seem over burden at this time. They were in the top four.
H. L. Turner
Their
proposal has a cost range of $56,000.00 to $118,000.00 depending on what you
require. There was a concern voiced about this company's present project at
CMK
This
proposal was received late and had a proposed cost of $53,000.00. It was noted
that they had a large
and impressive resume and project list‑but no menu of services. Their
paperwork did not show what they would do/could do‑it was more a large
resume. Not in top four.
Discussion on Facilities Master Plan proposals
The
proposals and associated paperwork was discussed and it was decided that there
were four companies that would be interviewed these were set‑up the
following day, (and dates have been added to make it perfectly clear). The
format for these interviews will be question and answer. All companies will be
asked the same questions by each member of the interview group/committee. The
interviews are going to be scheduled as follows‑each interview is one
hour long.
01‑24‑07
7.00 pm Kaestle Boos
01‑31‑07
7.00 pm Banwell
Not
scheduled for interviews; Barker, Teamdesign and CMK.
Issue 2 (updates from Ron Parent)
Stage Repair
That the
rigging is all done and done very well. Curtains are being ordered, they should be here in 2 to 6 weeks.
Funding for the curtains, (entire cost), has been approved by and through the
"Carlton Trust, and does not have to come out of any maintenance budget.
Curtain replacement ...our lift will be used, it has
been recently inspected and is working fine.
Catwalk
It has not been cleaned yet‑it
has to be done VERY soon. Fire Chief says, "No paint storage on the stage.
Can the paint be stored in the shop area or art room‑shop area is leading
candidate.
Stage Floor
The floor needs smoothing,
repairs and paint. Presently awaiting several estimates to better understand
exactly what needs to be done. The money needed to repair the floor is coming
from the MRPSOC Dance Program. This IS NOT a proposal
before the Facility Committee, it is just for our information.
Oil Tank
This is going well‑the
weather is cooperating. Saved the amount of oil that we thought we would (3782
gals +/‑).
Gym Vent Design
3 quotes have been received ....
WV Engineering $2,700.00
or
$2,500.00
(in conjunction with kitchen)
EnviroHealth $3,150.00
Kohler and Lewis $3,840.00
Motion ....C. Dreyfuss makes motion to accept WV Engineering quote of $2,500.00.
K. Cota seconds, vote unanimous.
High School Kitchen Hood
C. Dreyfuss
makes motion to accept WV Engineering quote of $3,700.00, motion seconded by T.
Peloquin. Vote is unanimous.
Issue 3
Discussion on Maintenance
Karen would like to know what
the "Flow and Process" of maintenance issues are. How are things
reported and how does that flow‑where does that information go and how
does something get done. Katie Chambers reports that building aid requires a
very comprehensive maintenance plan first. It is agreed that a systematic
approach to identifying and seeing through maintenance issues is needed versus
....everyone doing what they believe they need to do, to get something done.
There are work orders on‑line. Jon opined that we should be reviewing our
processes for efficiency. It is agreed that we need to accomplish the following ....
A five‑year plan for larger
projects.
Preventive maintenance plan.
Next Meeting 02‑07‑07 7.00 prn MRHS
Meeting adjourned