Unapproved Minutes 09-19-07
Present: Karen Cota, Bill Felton, Tim Peloquin, Colline Dreyfuss, Jon
Kenyon
Absent:
Call to Order: 1810 hrs.
Others Present: Brett Beliveau, Katie Chambers, Mike Pratt, Linda Sutton
Public Present: Mr. Bauries and Mr. Moriarty
Approval of Minutes: 07-19-07 Bill F moved, Tim P second:
5-0-0-1 (Colline late)
09-05-07 same movement as above: 5-0-0-0 (Colline arrived)
Public Comments: Mr. Bauries spoke about the State of NH's rules
about
when minutes have to be available, it should be five days.
As an aside to this, Mr. Bauries had gone to the SAU and filed a "Right to
Know" request relative to the minutes of the Facility Committee. He
stated
that he had been misinformed, and believed that no minutes would be
available tonight.
Also received from Mr. Bauries was an electronic communication, this was
addressed to the Facility Comm and is included, as written, below:
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Sept. 17, 2007
Hi Karen,
You and the Facilities Committee are definitely owed an apology by
Mr.
Bauries. I was incorrect in thinking your meeting was to start at 7:00pm,
like most committee meetings in the past. The meeting was posted for
6:00pm as Colline indicated.
However, I have never felt a warm and cozy feeling attending the
Facilities Committee meetings. Now going on my sixth year involved with
the district business, the tricks and traps of the Cardine - Byron era, with
each different construction flavors of size, shape and reasons over the last
six years, have perhaps made me a little cynical about the present agendas
of the Facilities Committee. This includes but is not limited to the
meetings without a quorum, and voting with a nod of the head, but no verbal
vote for items to be included in Warrant Articles.
Over the years the Facilities Committee has proposed a $28
mm high school, a $14mm Middle School, then $3 mm for eight new classrooms,
plus the Honeywell $5.8mm fiasco, overspending of projects, including the
teacher's room and cafeteria, ect, ect.
Mr. Bauries has praised the Facilities Committee in public at
School Board meetings, Budget Committee meetings, and the Deliberate Session,
and several times in the Keene Sentinel. However, at most Facilities
Committee meetings, you, Karen, along with Colline and
Jonathan, have repeatedly taken a shot at me personally, or at the
Taxpayers Group, which has saved
the District foolish expenditures totaling over $50 million.
AND THE VOTERS AGREED WITH US.
All this being said, there are also additional
financial and legal problems with the early retirement, - the abuse of the
Health Care by the employees of the District - the Teachers contract - the
Support Staff contract, and more. The Taxpayers Group is willing
to listen to the School Board and Administration to cut waste and provide a
fair and equitable budget. The use of the fear factor using accreditation
and other unfounded pressures will not be tolerated by the
Remember - I have two smart and beautiful
grand children in our districts school system. I wish the Facilities
Committee success in maintaining the district's properties along with strict
maintenance procedures, which is the charge of the committee.
Again, I made an error in the scheduled time of the last
Facilities Committee meeting, and apologize. I will try very hard not to
repeat the mistake. My apology goes out to all the members of the
committee.
Sincerely,
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Brett
Beliveau Updates
There are comparatively few updates this meeting, it
is reported that things
are moving forward, but slowly.
There are no results/reports from Catamount yet, (asbestos in roofing) and
no "specs" have been received from Bradco have been received
as-of-yet with
regard to the roof drains.
Kitchen Hood
KB has
referred to this as a significant fire risk.
We have a
design for a new hood/system
The construction/installation has not been sent out to bid
and
must be
This is an 06-07 item with a then budgeted amount of $25,000. It is
reported that the material costs alone are in the area, if not exceeding
$60,000.
Brett will confirm with KB-that the/a new kitchen hood would be reusable in
a redesigned/rebuilt kitchen. The Fac. Comm. recalls KB stating in the
past
that it would be.
We have the specs "in-hand"
The cost of the process, as agreed and paid for with WV Engineering
including the "bid process".WV will handle the bid process.
Through discussion, it is agreed that this has to be completed.
Motion: To reactivate the kitchen hood project from the 06-07 project list.
Jon K. motion, Bill F. 2cnd..5-0-0-0.
Brett will check in with WV and finalize everything with and between WV and
KB. He will also go over the bid policy/process with WV to insure that it
meets our policy standard.
08-09 Proposed Project List
Mike and Brett visited every school and spoke to each Principal last
Tues-Wed in order to develop a new project list.
Brett provided the comm. with a hand-out showing each schools
wants and
needs-this appears on the left hand side. On the right hand side is the
list of needs for each school-maintenance issues-as compiled by the maint.
department.
Mike and Brett will review each list and come up with a list of priorities.
With regard to the project list, Brett has proposed the following;
Relative to the bidding process, when we know that a job/project is one year
away-to plan for the warrant articles, so we stop coming up short on the
projected costs of these projects; Brett proposes the following.
We solicit from 1 contractor a bid that reflects the projected cost of a
project one year away and add 10% to that cost.
This does not give this project to that contractor; it simply provides a
realistic cost projection in a timely manner for a project one year away.
All members agree that this is agreeable and a better process than employed
at this time.
A representative from the NH Fire Marshall's Office,
as well as the Troy
Fire Chief walked through the
this would involve only one issue/area; however a full school inspection was
completed. This has resulted in a letter being issued to the school
district outlining 27 items that need immediate correction/attention/repair
etc.
The issues outlined in this letter have been broken down to those
responsible for seeing them corrected. The list has been split between
Mike
Pratt, Brett Beliveau and David Dahl.
This list
MUST be addressed ASAP
Capitol Improvement Projects
The list, as established several years ago, shows MS/HS as coming first and
the Troy school coming right after. It is agreed among the
"FC" that
is 2cnd to the MS/HS and that we are talking about health and safety issues
before any others.
It was then offered-suggested and discussed. shouldn’t
all of the
schools/buildings have facility studies done. More discussion is needed
on
this matter.
One other issue was discussed at this time. It has been learned, that given
the way that the phone system at/within the MRSD is set-up, with the
switchboard at the MS/HS, all 911 calls from the schools, show a call
"coming from" location as the MS/HS .
This needs to be addressed.
Brett was asked to up-date the "completed" project list.
Possible Warrant Articles
>From the Master Plan and KB-there are things that need to be done before
other projects can be undertaken. What are the most basic things that can
be done-what makes sense to do. It was decided that we really should move
forward in this area after speaking with and getting KB's recommendations.
What is the scope of work and projected $$$ amount needed/recommended.
Warrant Articles should be in by 11-01-07.
A "Facilities Director" was asked about. This has been
discussed and we are
waiting for paperwork from Katie C. with proposed job descriptions.
The house next door to
short discussion about the desire of the district to expand.
Work Orders
The issue herein is that there have been several projects, albeit seemingly
small in scope, that have been undertaken at the school level, without
proper notification or approval of and from the maint. department.
The
discussion revolved around a new and added work order-or, do we reinforce
the process in place now. It was decided that the system in place is
adequate, and that everyone will be held to it-no matter that size of the
project.
Other Business
What are we
going to do with MC2-if it moves where will it be
housed.
The SAU building cannot accommodate anymore employees-what needs to be done
to alleviate this; ie.if Surry withdraws and another staff person needs to
be hired-where will that person work from. It is only a "what if
Surry"
issue, but simply-there is no more room for another employee.
Security under NH RSA 189:64 and NH RSA 92:2. This involves
"Emergency
Response Plans" from the towns the schools are located in. A
hand-out was
provided.
Future Meetings
Separate
meetings will need to be scheduled to deal with KB
issues.
09-24-07 1900 hrs..This meeting has been set with the
purpose of
prioritizing the list of principal wants/needs and maint. needs
for the
coming year. What to do re the SAU building and MC2.
Public Comments
Neil M: He suggests "piggy backing" the different towns
plans-most of which
may already be in place.
Richard B: He would like to know what the status of the warrant article
projects from 06-07 are. He was given the list from Brett, as handed out
several meetings ago, (this lead to Brett being
asked to bring another
up-dated list of completed projects).
Next Meeting.09-24-07 1900 hrs.
Meeting adjourned 2100 hrs.