Unapproved Minutes 09-05-07
Present:
Karen Cota, Bill Felton, Tim Peloquin, Colline Dreyfuss, Jon Kenyon
Absent:
Others
Present: Brett Beliveau, Katie Chambers, Dave King (K
Boos), Gene White
Public
Present: Neil Moriarty
Approval
of Minutes: Minutes of 07-24-07 4 yes, 1 abstention
Minutes of 07-31-07 same as above
Minutes of 08-02-07 3 yes, 2 abstain
Minutes of 08-08-07 3 yes, 2 abstain
Public
Comments: Neil Moriarty would like to know if the educational
plan is being thought of/merged into any building plan.
Kaestle
Boos Presentation: Dave King of KB presented two preliminary
plans for expansion at the MR MS/HS. He handed out blueprints and maps to
go with each plan.
There are
several differences in the plans…#1 is more than 49,500 sq ft of new
construction, #2 is just slightly smaller at 46,100 sq ft of new
construction. Other differences include where the MS would be placed—plan
one has it at the front and plan two has it at the rear. Additionally,
each building plan had a new parking lot plan—the parking lot plans are not
necessarily specific to either building plan.
Each plan
shows “relocated portables” at the back of the school—this looking forward to
MC2 being located on the footprint of the MR MS/HS.
The
generator is presently inadequate—this before any additions could be added.
Does the
rest of the building have to be brought up to “like new condition”.
Special
Ed. needs a separate office with locking files.
This was
just a quick overview and multiple suggestions were made to Dave King.
The
process now is….Study the report/plans. Weigh educational specifications
versus building space….this will lead to a meeting and work session.
The work
sessions need to be separated…one for the MS and one for the HS.
ALL
questions, comments, corrections etc go through Karen Cota and then to KB.
Meeting on
09-11-07 1800 hrs. to address MS and HS.
Brett
Beliveau
Presentation
Brett presented us with handouts showing all present projects and the
state of completion that they are in. A number of them have been
completed recently and several, as listed below, were addressed.
1. Gilsum
Multi-purpose room floor: What is the status of the concrete under the
flooring—at some point there was an issue and/or concern about moisture causing
a problem. This cannot be clearly determined until such time that the
whole floor is brought up.
Motion Jon Kenyon motions to approve the
This is $500.00 over the budgeted amount, this amount will
come from the savings in the Troy Window project.
2. Emerson School Multi-Purpose
Room Floor: Jon K motioned to accept the Perkins Flooring bid of
$18,680.53 for removal and replacement of the floor.
BF 2cnd 5-0-0-0.
3. Troy Windows: This
includes replacing the 22 remaining windows to match the other 22 that were
replaced already. These will be ½ windows with the top half filled with a
metal plate. It was learned that in the past, the aluminum frames were
cut and only ½ of the frame was replaced. These were deemed
unacceptable. This repair will include the full frame being replaced ½
single hung panes of glass and metal top-half.
Motion C Dreyfuss to approve Elm City Glass bid of
$28,820.00 to include removal of old frame/associated structure, (glass etc)
and replacement of full frame-thermal pane glass, ½ pane. JK 2cnd
5-0-0-0.
4. Troy
School Reading Room Door, (exterior): This project will result in
the removal of the old wooden stairs and will finish the retaining wall and
create more parking.
Motion TP
motions to accept the bid of Guy Lounder for $24,090.00 to complete this
project. JK 2cnd 4-0-0-1 absent (Colline Dreyfuss left).
5. Color
Video/Alarm/Buzzer Releases: This includes all projects
under these headings at Troy/Gilsum/Wilcox/Sullivan/Emerson and the Maintenance
building.
Motion JK motions
to accept the bid of One Source for $20,567.80 for the installation of this
project/these projects. TP 2cnd 4-0-0-0.
6. Notes:
Roof corings, (samples) have been sent to “Catamount” for asbestos testing.
A.L.
Johnson will deliver a full report and drawings relative to the roofs. He also
acknowledges that he has donated his time with no thought of this moving him
forward in some bidding procedure.
Katie
Chambers reports that NHCTC renting of space has already been
addressed at the full board level.
Next
Meeting…A new list of needs, needs to be developed for the coming
budget year/process.
Meeting
adjourned 2130 hrs.
Unapproved Minutes 07-19-07
Present:
Karen Cota, Bill Felton, Tim Peloquin
Absent:
Colline Dreyfuss, Jon Kenyon
Others
Present: Brett and Bruce Beliveau, Katie Chambers, Jane
Fortson
Public
Present: Neil Moriarty, Dick Bauries, Eric Stanley,
Betty Tatro
Note: Mr.
Bauries has a tape deck with him, he will let the committee know if he begins
recording.
Approval
of Minutes: Minutes of 06-26-07 approved.
Motion to accept TP and second by BF
TP and BF abstain, K Cota yes
Public
Comments: Neil Moriarty would like to know if those present,
other than Facility Comm. members will be allowed to ask the rep. from Kaestle
Boos questions—this ref. the 07-24-07 meeting with KB. K Cota responded
with…’’yes”.
Is the FC looking for a letter from the Swanzey code enforcement officer…this
person said that a building permit was not necessary to complete this
project. The project, as it is drawn, “is good with everyone” he
reports. Further there are no setbacks required.
With regard to the manhole covers/septic tank caps…the site plan was reviewed
and it is feasible and planned to stay fifteen feet away from them.
Steve Dibble (sp), from “Little Tikes” is going to install the playground and
reports that he is alls set to do so.
The septic caps leading only to holding tanks/leaching tanks—these are never
drained, they leach out.
The playground area can be dug out, (the pea-stone), or it can be left in place
and leveled out. A special fabric is then placed over it and then a 15
inch-deep wood carpet is laid over this. This 15” deep carpet is
designed, with use, to compact to 12”. It is recommended that the
pea-stone be dug out—this will then make the playground level with the
surrounding ground and the pea-stone can then be re-used in another area.
As an aside, the wood carpet cost $6,800.00, (this also paid for by parent group).
What is the time table for this being completed—what is donated vs.
payable. We asked that this be made very clear. ES explained that
the PTO had approximately $10,000.00 left to put toward this project if needed.
At this point there is clearly some confusion, angst and animosity
surfacing. ES wants to know why the issues of insurance and all of the
other “small” things are coming up at this time.
Again, the questions are….what is being donated and by whom. Who’s
insurance is going to cover this installation and associated actions…..does the
PTO have insurance, are the contractors that are donating time providing
insurance, or is it assumed/wished the MRSD is covering this. And..is
there any cost to the district? Everything now, (and always was supposed
to be) in writing. The get done date is 08-11-07.
Eric Stanley now comments that the PTO should not have to burden themselves
with all of the small details. In closing he was told to get a letter
from SUR/Lynwood Patnode making it clear that he was donating his time and
using his certificate of insurance. The pea-stone will be re-used under
the swings.
Brett
Beliveau, bid approvals:
1. Wilcox
tree—big pine: This tree is full of carpenter ants and the ants are
travelling from the tree to the Wilcox building. Pecor Pest Control will
spray the stump and Wilcox for $350.00. This money is coming from the
Wilcox maint. Budget.
Given the
ant issue, bids were taken to cut down and remove the tree. Washburn Tree
Service bid $1,500.00 to cut this down and another $200.00 to trim the smaller
one.
Motion C
Dreyfuss, remove large tree and trim small tree as outlined in the Washburn
Tree Service bid of $1,700.00. BF 2cnd, 4 yes, 0,0,1 absent.
2. Troy
Carpets: These are the carpets on the 3rd floor—4
class rooms were asked for and approved. Brett reports that there is a 5th
room, (Autism room) and that this has the worst carpets of all—but was not
initially included.
There are 9” x 9” asbestos tiles under the carpet—the carpet
will not be adhered to the tiles, but to floor underlayment that will be laid
down over the tiles.
There is $6,060.00 budgeted for the carpets and $13,200.00
budgeted for asbestos abatement. It will cost $15,060.00 to carpet all
five classrooms.
Motion C
Dreyfuss to approve $15,060.00 which includes a 10% contingency fee..this also
includes removal of old carpet, installation of ¼” under lament and cove base,
as bid by Perkins Home Center. BF 2cnd, 4 yes,0,0,1 absent.
3. Sullivan
Vents: Brett reports that the units need all new controls to
be functional. In discussions, in was determined that Controtech had the
low bid, $6.981.00—only $5,250.00 was budgeted. Mike Pratt states,
through K Chambers, that he can make the difference up through the Sullivan
maint. budget.
Motion C Dreyfuss to approve Controtech bid to remove and
install new ventilator controls. $5,250.00 to come from approved budget
amount and $1,731.00 to come from Mike Pratt, Sullivan School maint
budget. Additionally with a 10% contingency fee of $698.00 making total
project amount, $7,679.00. BF 2cnd 4 yes, 0, 0, 1 absent.
4. Fencing
around transformer: 70 linear feet of chain-link fence is
required. Cheshire Fence has bid $2,750.00 to complete this job.
Motion C Dreyfuss
to approve Cheshire Fence bid plus 10% contingency fee, $2,750.00 and $275.00
for a total of $3,025.00. BF 2cnd, 4 yes, 0, 0, 1 absent.
5. Monadnock
MS/HS Auditorium vents: This project was designed by WV Engineering
and they also handled the bidding for the project. WV received only one
bid for the project, Stromgren Plumbing and Heating. This is a 06-07
budget item and some of the $27,250.00 has already been spent. None
of the vents work at the present time.
NOTE:
Gym/aud/kitchen vent systems…$67,500.00 was budgeted….it has been learned that
the real cost is $135,000.00. This item was tabled.
6. Gym
Vents: In discussion it was learned that these vents can be
repaired---3 shafts need to be replaced, 6 sets of bearings and all belts will
be replaced. The amount budgeted was $3,837.00, Stromgren Plumbing and
Heating bid $4,037.00.
This plus a 10% cont. fee of $404.00 would bring the needed
amount to $4,441.00.
Motion C Dreyfuss motions to have Stromgren make the needed
repairs for a total amount of $4,441.00 as broken down above. BF 2cnd 4
yes, 0, 0, 1 absent.
Note:
There is approximately $50,000.00 left over from the “completed project list”.
7. Auditorium
floor repair: Dixie Gurrian reports that we cannot have the money
to repair the floor as had been planned, because the dance program no longer
exists. There was some dismay and debate over this, as it appears that
Dixie has/had already spent the $9,000.00 that was slated for this
project. K Chambers reports that there is approximately 1 million dollars
left in the grant.
There is
one bid for $8,400.00 to repair this, Brett will work on getting others.
Meeting
adjourned