FACILITIES
COMMITTEE
Minutes
of Meeting of March 28, 2007
NOTE: This is the first meeting of the newly formed/assigned Facility Committee. The members, presently assigned, are Karen Cota, Colline Dreyfuss, Jon Kenyon and Tim Peloquin.
Present: Karen
Cota, Jon Kenyon, Tim Peloquin, Katie Chambers-Business Manager, Mike
Pratt-Maintenance Supervisor and Dr. Ken Dasseau, Superintendant, SAU 38.
Public: Brett and Bruce Beliveau, Beliveau
Construction and Consulting and Mark Vincello, WV Engineering.
Absent: Colline
Dreyfuss
Call to Order:
7.00 pm
Election of Committee Chair: Karen Cota nominated by
Jon K, 2cnd by T. Peloquin. Vote is 3-0
with one absent.
Election of Vice-Chair: Jon Kenyon nominated by Karen C., 2cnd by T.
Peloquin. Vote is 3-0 with one absent.
Election of Secretary: Tim Peloquin nominated by K Cota, 2cnd J
Kenyon. Vote is 3-0 with one absent
Approval of Minutes 02-28-07: The minutes were
approved 3-0, with one absent. Motion to accept J Kenyon, 2cnd T Peloquin.
Public Comments: None made.
Hot
water heater in MRHS
This
is a two-fold issue: WV Engineering
updated the committee on the “design” they have been hired to create and we
heard about and discussed the failure of the 2cnd heating coil and what that
means and how it affects the school at this time.
The
system for heating hot water is complicated, so the notes below make sense, a
few lines to describe the system…
There
are several ways that the water in the MRHS is heated. The water uses that we are concerned with
involve three areas: forced hot water
heating the school, water used to shower/wash hands etc. and the hot water in
the kitchen. There is a domestic hot
water tank that heats the water to 120 F for showering and hand washing,
(domestic uses); this system is not in failure and not part of the relevant
discussion. The water that is used to
heat the school is heated in a large boiler, this is heated to 140 F, this
water is in a closed loop---it circulates throughout the heating ducts/pipes,
it is not intended to be used by people.
In this boiler are two “coils”, (coils of tubing that water runs
through)…these coils are closed also, in that the water that runs through
them—that is heated in the same boiler—is kept separate from the rest of the
water in the tank used for heating the school.
The coils that heat the kitchen water have rusted/rotted/failed and
cannot be repaired replaced. One coil
fail and has not been used for some time, presently the second coil is failing
and leaking water into the tank. If this
second coil fails completely, there will be no system in place to heat water
for the kitchen, particularly the dishwasher.
The water pressure in
the coils in the boiler, (which is still being used) is much higher than it is
within the tank. This means, as was
noted above—water can flow out of the coils into the tank, but water cannot flow
from the tank into the coil—contaminating the fresh water being used in the
kitchen/dishwasher. Water pressure is
checked constantly throughout the day by staff to insure that the system is
functioning.
The water itself is
checked…if water from the heating system flowed back into the clean water being
heated in the coil, the water would be tainted and dirty.
MOTION
to accept WV Engineering designs for repair and
replacement
By J Kenyon, 2cnd T Peloquin. Vote 3-0, (1 absent)
Issue 2
Project
Manager Position
A number of applicants were
interviewed and K Chambers has brought the following proposal to the committee.
·
It is proposed, that rather than hire an individual, we go with Beliveau
Construction and Consulting. This is a
company owned, operated and employee Brett and Bruce Beliveau. Their resumes etc. were handed out to the
committee.
·
K Chambers explained that the people that applied and were interviewed
could not be hired for the amount of money being offered, (41 K plus benefits).
·
She stated that she very much liked the Beliveau proposal and situation
that it would create.
·
It was further explained that a contract could be written for this
arrangement that paid the Beliveaus' the 41 k salary and that would convert the
benefits package to salary also. This
proposal generated a great deal of conversation…
·
What are we getting in return for 60 K?
The response was, the district
would be getting highly competent professionals that have been involved in all
aspects/facets of construction, supervision and project management. They are familiar with many local
contractors/service providers.
·
They would work roughly 20 to 25 hrs. a
week.
This was a concern—as it
sounds like a part-time job rather than the full-time job that it is. Again, they are highly trained and
experienced, they are local and available.
They also explained that we are not paying for downtime…lunches, breaks,
days off, sick days etc. We are getting
20 to 25 hrs a week of work from them.
·
Given that they are local, they stated that they are both very
up-to-date with the district’s issues and the issues that affect the towns and
local economies. They worked, (and
continue to be involved), in the large
·
Their presentation was strong and they made it very clear that what we
would get from them would be very different than what you will get from someone
off the street for 41 k.
·
It was also offered/explained that in the future, they could also fill,
(additional costs), other roles that go along with construction projects.
·
They are aware of the ongoing projects and the many new
projects/facility master plan that are slated to begin
in the next year.
·
Again, K Chambers added that the best applicants would not work for 41
k, and what seems available at this price is not what we need, nor is it what
is best.
·
K Cota asked, how is this different than a
Facilities Director…There is NO supervision in Project Management—they work
hand-in-hand with the staff.
·
K Cota asked…if we hire a “company” versus an individual, do we need to
“bid” the job out. The unanimous opinion
was, no. We are hiring an employee—it
was in the newspaper and came in as one of the applicants for the job.
·
There is a 30 “escape” clause that either side could implement if
things did not work.
·
Each side expressed that they like what they had heard, what was
presented and what was explained.
MOTION to recommend to the
school board that we accept the proposal of Beliveau Construction and Consulting
to retain them as Project Manager with the contract to be worked out by K
Chambers and not to exceed the salary and benefits cost of $60,000.00.
Motion by T Peloquin, 2cnd J
Kenyon, vote is 3-0 with 1 absent.
Issue 3
Shed
for cart
This
is a shed that will be built by the MRHS shop class for the storage of a
four-wheeled motorized transport vehicle to be used by the trainer/sports
medicine person to remove/transport injured athletes, or for things of a
similar nature. It is going to be large
enough, that it will also provide secured storage for the golf cart.
·
The shed is going to be 8’x16’—it is being made by the shop class from
donated materials and will cost the district ZERO.
·
The shed will not be finished until some time in the fall.
·
Until the shed is ready, the four-wheeler will have to be secured in much
the same manner as the golf cart is presently.
MOTION
to recommend to the school board that we accept the donation of the shed.
J Kenyon
motion, K Cota 2cnd, vote 3-0, 1 absent.
Issue 4
General
Updates
1.
The 80 gal hot water tank in
the kitchen at the school is leaking.
Tom Walsh, Food Services Director said that he has enough money to
replace and repair what is necessary.
Initially, it was thought
that it would cost roughly 5K to replace the system. It was then determined that a new “quick
recovery tank” could be purchased and installed by staff for 2K. It is thought that this update will pay for
itself in two-years with cost savings/efficiency.
2.
Both services were
interrupted during the week for some reason.
Tom Warner was able to rectify the situation and it appears that it was
a Verizon line problem.
Issue 5
Other
Business
K Cota brought up a number
of issues that she wanted addressed—or that needed to be addressed to close
them out.
1.
Discussion about the Gilsum sprinklers…Don Hackler of Amer Electric has
been spoken to about these and he stated that all of the Fire Marshal’s
concerns would be addressed and resolved by next week.
2. Gilsum courtyard continues
to have water issues—water running off the roof and splashing onto woodwork.
3. The
4. Updates to the CIP---this
should be worked on with and by the Project Manager.
5. Maintenance…how do things
get done, with regard to regular and preventive maintenance issues. She discussed the availability of a free
computer program/software from the EPA that could assist with this issue.
Next meeting; time/date and agenda
items: 04-09-07 pm MRHS Library
Agenda
Items
1.
Hot water tank issue, (MRHS)
2. Kaestle Boos contract
3. WV Engineering project
updates
a. Kitchen Hood
b. Auditorium Vents
c. Gym Vents
Meeting adjourned 9.10 pm (with motion second and
unanimous vote).