Facilities Committee
Non-approved minutes
Present:
Also Present: Katie Chambers, Brett Beliveau, Bob DeRosher, Swanzey Health Officer; Jim Ells
Absent: Jon Kenyon (arrived late), Tim Peloquin
Meeting called to order
Public Comments: None
Approval of 11/28 minutes – C. Dreyfuss moved to approve the
minutes as presented. B Felton 2nd. Minutes amended to state that when C Dreyfuss
asked about
C Dreyfuss commented that was her recollection and she relayed that to the full board when K Cota was explaining the bids and the reason why the Facilities Committee chose who they chose.
K. Chambers presented and draft ad for the position of Director of Buildings and Grounds. The committee discussed the wording, and the ad will be published during the busiest distribution days of the 3 big local papers as well as online.
Motion: C Dreyfuss moved to accept the ad as revised. 2nd B Felton.
Y-3 N-0 A-0 absent – 2
motion passes
K Chambers discussed the fire chief’s recommendations for Surry. Surry requires lighted exit signs as opposed to the day glow signs that are there now. The committee put the decision on hold.
K Chambers gave the committee information regarding MC2 possible locations. The committee asked to get final costs for locating MC2 at Wilcox. Cost for wiring/bathrooms/and septic plan.
(Jon Kenyon arrives)
There was discussion regarding the Maintenance warrant list. The committee revisited the Ms/Hs roof proposal. If the roof were part of a bigger project we could get state reimbursement.
Motion J Kenyon – to remove MS/HS $700,700.00 from the
08/09 roof warrant. 2nd B Felton.
Rationale the size and cost of this roof should be part
of a bigger project so we can get state aide which is currently 57%.
y-4 n-0 a-0 absent -1
B Beliveau showed the committee a letter from a disgruntled roof bidder. The roofer wondered why if they were the lowest why they didn’t get the bid. The committee asked Brett to respond with a letter explaining our policy. We are not obligated to go with any offer regardless of whether or not it’s the lowest.
B Beliveau told the committee that Amer electric will be contacted to set a date to test the alarms.
B Beliveau was going to get estimates of annual cost to run radiant heat. He also informed the committee that there is no Intercom for the middle school available – the one that was rumored to be in the shed is not there. So that project will be put on hold.
Master Plan Update –
Bob DeRosher – gave the committee his thoughts regarding a Middle School layout. And it’s potential popularity with the voters. He would recommend a Middle School before renovation and construction to the current facility.
The committee discussed getting the MP books finalized and bringing all the current info to the full board.
There was a discussion of the Gym Floor
The administration and the board chair discussed that the board chair will write a letter to the donors explaining why the floor hasn’t been completed and ask for input. If the majority of the donors want the floor to be started the facility committee will revisit the situation. The facility committee agreed to that course of action.
The committee discussed writing a letter to the editor on behalf of the committee – signed by K Cota facility chair. The letter will be written and proofed as soon as possible, and will be sent out immediately.
Next meeting is Jan 9th, 2008 @7pm at MRHS
Meeting adjourned at 9:30pm
Colline Dreyfuss