FACILITIES COMMITTEE
Minutes of Meeting of 5 November 2007
Present:
Public: Gene White, 7:25 Betty Tatro arrives
Absent: Tim
Peloquin
7:04 Karen C called the meeting to order.
Karen C asked the committee to review the minutes of 29 October.
Bill F said at the 29 October meeting, regarding a possible building project, he had made the statement : that would be the rational approach; however, I’m not sure the people we’re trying to sell this to are rational.:. He would like the statement on the record.
Karen C believes the 14 months for Gym incorrect. The Gym and any other heavy demolition will take 14 months.
Bill F moved the 29 October minutes as amended.
Karen C seconded the motion.
Motion passed.
Minutes of 24 October still not approved.
Karen C asked about the Facilities Director position.
Katie C passed out a rationale for the Facilities Director position.
Bill F asked about the Joint Loss Management Safety Committee listed in the description.
Katie C explained what that was.
Karen C asked, we used to have a Facilities Director at one time; do we need to put the position out on a warrant article if it’s an existing position?
Ken D gave a history of the position. The position is not currently in the budget.
The committee discussed the position.
The committee feels it should be on a warrant article.
Katie C said if we put it on a warrant article with other items, if the voters decide not to have a Facilities Director, it could threaten the other items on the warrant article.
Bill F asked if
Ken D said yes, they do.
Karen C said Emergency Plans, School Approval Projects, Joint Loss Committee, etc, are not being done now. The position should be filled now.
Katie C voiced concern that the budget might fail.
Colline D made a motion to put the Facilities Director on a warrant article not to exceed $95 thousand (Katie C will finalize the numbers) with the warrant to state the position will roll into the budget, using the current job description on file.
Bill F seconded the motion.
Motion passes
Katie C said all current positions should remain until the Facilities Director comes onboard and can evaluate them, keeping the Master Plan in mind.
Ken D concurs
Karen C asked about modulers for Mt Caesar.
Bettie Tatro gave a presentation and handouts. The modulars are necessary because last year another section of 3rd grade had to be added. Portables would house Speech, Title 1 Math, Psychologist, Counseling for PUPS students and Music.
Colline D asked if Music could share the Lunch Room with P.E. on cold days.
Betty T said that’s possible but not a good solution.
Colline D moved to purchase a modular for Mt Caesar at $75, 500.
Bill F seconded.
Motion passed.
Karen C asked about the modulars for the SAU (moving MC2 to the Wilcox building).
Colline D asked about electrical service in Wilcox, regarding moving MC2.
Katie C said modulars are in the budget as of the last meeting.
Bill F said he doesn’t like Trailer Park Education.
Karen C said the topic of consideration to move MC2 should be moved to the 14 November meeting.
Karen C asked Brett B to find out who owns the MacPhail building.
Karen C asked Katie C about the storage shed.
Katie C said Ellen Cronin’s donated 4-wheeler needs a storage space out of the elements. It can be stored in the Fuller House (the equipment building the end of the athletic fields).
Karen C asked about the testing of the steel infrastructure. How much would testing cost?
Colline D said we should ask KB for the report and whether the steel needs further testing.
Brett B said we should fully engage and involve KB regarding the steel and further testing.
Brett B said he would follow up with KB.
Brett B said roof bids are due in on 16 November.
Karen C said if the steel needs further testing, we should do that before the roofs.
Karen C said we need an explanation of the Conceptual Estimate and a rationale from Leach (who prepared the Conceptual Estimate).
Colline D asked if we should set up a meeting with David King and Leach.
Committee agrees.
Karen C asked about meeting on the 13th at 7pm.
Ken D asked about separate facilities and 6th grade.
Karen C asked Ken D if we could make sure the Ed Report includes all of the curriculum.
Brett B said the Kitchen hood project bids came back. Stromgren at $76,755, Nevtec at $97,768 and EM at $83, 113.
Colline D made a motion to accept Stromgren at $76,755 plus 10% contingency with excess to come from Health Savings.
Bill F seconded.
Motion passes.
Next meeting at 7pm on 13 Nov.