FACILITIES COMMITTEE
Unapproved
Minutes of Meeting of 28 November 07
Present:
Public: Gene White,
Dan Chalifour, Robert Hale (arrives 8:03)
Absent: Tim Peloquin
7:07 Karen C calls the meeting to order.
Bill F moves the 13 November minutes.
Jon K seconds.
Motion passes.
Bill F moves the 14 November minutes.
Jon K seconds.
Motion passes.
Public Comments: None
Brett B: Security installations are on schedule, Auditorium smoke vent project is almost complete with tie-in to alarm system and test on Saturday (1 December), destructive wall test tomorrow) 29 November.
Karen C: Roof bids opened Friday, 16 November at 3:00pm.
Brett B: Took the 3 lowest bidders: Multi-State, Melanson and Academy. Brett went over experience and references for all three.
Karen C: Are the bids were guaranteed.
Brett B: They were.
Colline D: Are Multi-State’s roof projects comparable to our school projects?
Brett B: They were.
Colline D: asked what’s the point at which winter work on the roofs must stop.
Brett B: The roofs would be done one section at a time. They can be worked on until there is too much snow on the roof to continue.
Katie C: Asked for recommendations.
Brett B:
Karen C: What’s the budgeted amount?
Katie C: $428,832 without the Gym.
Brett B handed out a Bid Clarifying Questions sheet. Bids include all three projects.
Karen C: Where do we stand on Densdeck?
Brett B: Need further clarification from the Fire Marshal. He has three calls in to the Fire Marshal. We will negotiate with the winner of the contract.
Colline D: Makes a motion to accept Academy’s bid for the roofing contract at $339,600 plus 10% contingency, total of $373,560.
Bill F: seconds the motion.
Motion passes
Colline D: When can they start?
Brett B: Needs to go to the Board first.
Karen C: Asks Brett B about water treatment for the boilers at Emerson.
Colline D: spoke to Mr. Hasbrook. We can add conditioner to the new pipes but he agreed with Maintenance’s assessment.
Karen C: Thanked the Beliveau’s and asked Katie C about the Director for Buildings and Grounds.
Katie C: Gave a brief history of the Facilities Director position and perspective on State Standards, pros and cons of Facilities Director versus Director of Buildings and Grounds.
Colline D: asked about funding the position.
Katie C: items would have to be juggled.
Bill F: Asked if the funding would come out of Insurance Savings. What about Wilcox?
Katie C: Wilcox is on tonight’s agenda. We have 250K left in the Insurance Savings.
Colline D: makes a motion to hire a Director of Facilities and Grounds, paid for through Insurance Savings. This would take priority over other maintenance items and would roll forward in the budget.
Bill F: Seconds the motion.
Motion passes.
Karen C: MC2 Wilcox and maintenance office building?
Kim C distributed the Master Plan Draft, which describes Educational Space. Joe and Kim walked through both buildings. Neither will work in their present configuration. The Maintenance building has a lot of unfinished space and needs to be built out. Wilcox has low ceilings and can’t be reconfigured for educational spaces. Also the septic is only 750-gallon capacity.
Mike P: 10k to update the electric and there is only one bathroom.
Joe S: asked about the
Kim C: Asked about Thayer but also stated MC2 has always had
good referrals from
The Committee discussed options for moving MC2. The Grange and Community Center were both mentioned, as well.
Colline D: Will follow up on
Katie C: Will follow up on the Grange and Community Center.
Joe S: Asked about KSC.
Katie C: Asked if pricing out maintenance can be held off while other options are being explored.
Committee: yes
Katie C: Passed out numbers for new construction per KB. There are 3. Pricing out at $37,873,000, $48,774,000 and $52,305,000. Per Dave King, the $48,774,000 is closer to the number for state reimbursement.
Colline D: These numbers are for combined Middle School / High School. Can we get numbers for separate schools?
Katie C: for Middle School the projection would be $19,558,000. 2 million dollars for Specs and Blue Prints.
Colline D: asked about a prioritized list.
Katie C: KB will provide that.
Karen C: Spoke with KB regarding reducing the building costs. KB’s advice was to reduce the curriculum. Should we look at building a smaller MS and fixing the code issues at the High School?
Beliveau’s: need to review the project first.
Committee: Discussion on building projects. Start at conceptual drawings.
Colline D: Finance Committee needs to be involved.
Bill F: Focus needs to be on Accreditation.
Beliveau: get a code estimate from a Construction Company, not the Architect. Beliveau’s will review the KB report and look at code for existing building
Karen C: We should ask KB how much it would cost to “cost out” a new middle school for 2 and 3 grades. (400 students and 600 students)
Colline D: Would like a public forum for discussion on Renovation and /or new construction.
Karen C: Gym floor. We need to explain to the families who donated, regarding the reasons for holding off on the gym floor due to the potential building project.
Public Comments: Gene White feels we should have a public meeting to explain the gym floor and Facilities.
Next meeting: 12 December at 7.