April 30, 2008 7PM – With Revisions
MRSD Facilities Committee
Attendees:
Public: Mike Hoefer
Approval of Minutes from 4-9-08
Meeting. Approved with Revisions.
Public Comment: Mike Hoefer
presented on behalf of an anonymous donor a “Be True to you School” proposal
for a 2:1 up to $20,000 donation to be used for a facilities project
improvement. Donor would like to see
this become a community involved project.
Mike suggested that we work with students perhaps through the interact
(rotary) group; (Marion Holloway and Mike Chelstowski
might be good folks to get involved) Student Government, Student Council
Principals etc. Donor really wants this
to be a Community-wide project.
Katie suggested that we would need to wait for the
next school board before we have a proposal and enough time to add it to our
agenda.
K. Goodenough moved to form a subcommittee on behalf
of the “Be True to your School.”
Seconded by Gene White Motion passes 4-0-0-2
B. Felton suggested that we be sure to open this up to
the students suggestions.
Subcommittee:
Mike Hoefer, Bill Mitchell, Brian Pickering or
Joe Smith,
Report from Project Manager: B. Beliveau
Review of MRSD 2008-2009 Project List Bids:
W. Felton moved to accept bid from Syd's
Carpet and Snooze Room in the amount of $13,708.07, Seconded by G. White
Motion passes 4-0-0-2
W. Felton moved to accept bid from Syd's
Carpet and Snooze Room in the amount of $7,155.28, Seconded by G. White
Motion passes 4-0-0-2
K. Goodenough moved to accept bid from Life Safety
Fire Protection, Inc. in the amount of $141,383.00, Seconded by G. White. Note:
Life Safety was not the lowest bid, but this company responds to our
emergencies and is therefore recommended.
Motion passes 4-0-0-2
Cutler: New VCT for (9) Rooms
W. Felton moved to accept bid from Syd's
Carpet and Snooze Room in the amount of $15,359.30, Seconded by K. Goodenough
Motion passes 4-0-0-2
Cutler: Office
Carpet (2007-2008 Project List) Removal of Carpet to replace with VCT – Line item
Budgeted amount $8150.00 includes $4900 for asbestos removal)
K. Goodenough moved to accept bid from Syd's Carpet and Snooze Room in the amount of $2,087.47,
Seconded by W. Felton
Motion passes 4-0-0-2
K. Goodenough moved to accept bid from Syd's Carpet and Snooze Room in the amount of $30,099.63,
Seconded by W. Felton
Motion passes 4-0-0-2
K. Goodenough moved to accept bid from Bosely-Sands Construction Co., LLC in the amount of
$9,350.00, Seconded by W. Felton
Motion passes 4-0-0-2
Discussion about site survey – Existing Conditions
Survey
B. Beliveau Recommendation: that the FC recommend to the SB that we award this work
to SVE without putting it out to
bid because they have 90% of the work already completed do to past surveying
they have done on site and if we are to to it out
to bid, the pricing will be much greater
for a new firm to start from scratch.
G. White moved to accept recommendation, W. Felton
seconded.
Motion passes 4-0-0-2
Discussion about
3 bids policy should be upheld but since under
$5000.00 ($2,200.00) doesn't require further F.C. approval.
Report from Building and Grounds Director: B. Mitchell
B. Mitchell provide F.C. with a brief update on the
Roof and the Gym repairs.
F.C. asked B. Mitchell to provide an update for the
MRSB. All work is set to begin at the
end of May.
K. Chambers provided the F.C. with a request from the
Finance committee that was stated as follows:
If the Finance committee provided a warrant request for 5 Million
dollars what would the Facilities committee be able to do with that amount.
F.C. discussion was that we will hold comment until
the Kaestle Boos proposals are complete.
G. Kuhn is working on the drawing for the proposed
Nurses station renovation.
Next meeting May 14th at 7:30 p.m. in the Library at
MRHS/MS – Brett to contact Kaestle Boos
for proposal report.
Meeting adjourned.
Respectfully Submitted,
Kristen Goodenough
Facilities Committee Secretary
MRSB Member-Swanzey