MRSD Facilities Committee

March 26, 2008

Unapproved Minutes

Attendees: Brett Beliveau, Bill Mitchell, Colline Dreyfuss, Joe Smith, Bill Felton, Bob Smith, Gene White, Katie Chambers, Ken Dassau, Kristen Goodenough

Karen Cota elected Chair; Bob Smith elected Vice-Chair; Kristen Goodenough elected Secretary.

Approval of the 2/20/08 Minutes as amended. Colline motion, Bill second. Amended as follows: Change Charlotte Lesser to Elementary Media coordinators office. Change Title 1 to Food Service Administrative Office, Maintenance Supervisor and Title One Administrative Office could be moved to the Middle School Computer Lab in the maintenance Garage Building which is not being used. Also, on the paragraph about the worksheet of the maintenance items needed to be taken care of at the Wilcox to facilitate the move, (add) “with the calculations of the cost of the work”. In the paragraph regarding the nurse’s office in the sentence “take the current exam room (which (add also) functions as an office) and make that a reception desk to buzz visitors in (add: at the front doors)

Public: Neil Moriaty

Public Comment: Neil would like us to consider using surplus for Nurses Office

Karen provided brief overview of Facilities and passed out a copy of the bidding policy

Health and Safety; do it right; follow procedure; get it done; stay on task

Expecting conceptual drawings from Kaestle Boos by June; next budget cycle starts in August

Bill Mitchell is putting a maintenance program together for the District.

Bill Mitchell passed out the Cost Estimate for the improvements to Wilcox for MC2

Just once for $42,000 (Katie Confirmed funds)

New septic design would be $1250 or $1500 (design)

Motion to accept Wilcox /MC2 as presented by 2nd by Bob Smith Motion passed

Bill Mitchell spoke regarding his goals; will visit every site in the district on a regular basis (every 2 weeks); Communicate with all Principals on a regular basis; visibility in all buildings to keep up awareness of the condition of each facility.

Brett Beliveau provided update 08-09 Project list:

Bidding out list and will report back on progress

Will begin work on roofs as soon as weather allows

Update from 07-08 list

Kitchen (contract awarded/summer project)

Office Carpet (Cutler)

Gilsum & Emerson Multi-purpose (contract awarded/summer project)

Colline arrives: 7:45PM

Discussion about Troy scheduling issue - will leave 6 weeks to get things done

David Dahl, Troy Principal, will be coming to school board with proposal for Summer Program. Brett noted that this will need to be worked out as the school will need to be vacated.

Discussion about the HS Gym floor:

Concern about Donors Money

Majority came from Warrant Article

Karen made the point that it’s very important for people to understand that if we put a new floor in now it may be more expensive to do the rest of the work in the gym later on.

Kristen arrives 8:10PM

Colline made a motion that the facilities committee move forward (allow Brett and Bill to research) with the Warrant Article XI of March 2007: Doors, Floor, and Bleachers all pertaining to the MRHS Gymnasium Seconded by Bob Smith. Motion passes

Discussion about Carlisle Lumber donation of the floor, as well as quotation and estimate from 2006 from Danaher Flooring and Restoration

Discussion of creosote disposal removal, Brett and Bill will move forward with the investigation as per the Warrant Article XI.

Katie presented the proposal from Kaestle Boos Associate, Inc., Colline questioned the line item for the Middle School & High component Programming Review. Request for clarification. The school board has already approved on1/15/08 to spend up to $30,000 for this design.

Katie presented outstanding Surry withdrawal discussions. Ken reported that there will be a Surry Withdrawal Committee meeting April 7th 4PM and invited Bill Mitchell.

Karen wanted to make sure that the work order process is understood and that Principles and Bill Mitchell and the Facilities Committee are all on the same page

Bill and Joe are working on the Nurses Health Center at the High School to temporarily satisfy the NEASC.

Karen said that next time we are going to discuss the priority list.

Discussion about the Capital Improvement Plan and how best to proceed.

Page 13 needs to be added to the website - Action Item Karen will get the page to Marie to scan it and add it to the site.

Colline and Bob volunteered to review and update the Capital Improvement Plan.

Next meeting Wednesday April 9, 2008 7PM, MRHS Library

Priority List, MS & HS hold items, Items in the Master Plan, CIP

Meeting adjourned 9:10PM

Respectfully Submitted,

Kristen Goodenough, Facilities Committee Secretary, MRSB Member-Swanzey