Monadnock Regional School District

Facilities Committee

1/9/08 @ 7pm MRHS

Non-Approved Minutes

Present: Karen Cota, Colline Dreyfuss, Jonathan Kenyon,

Katie Chambers, Brett Beliveau

Also Present: Kim Carter, Gene White

Absent: Tim Peloquin; Bill Felton

Meeting called to order at 7:07 pm. As there was not yet a quorum presents. B. Beliveau

Provided the following updates:

- Security Systems: installed in all schools; original contract is 95% complete; Sullivan

needs the camera moved so they can see the button

- Troy: all windows have been installed; no problems; shelving back up

- Cutler: office carpet not bid out yet; will be a summer job

- Emerson & Gilsum: multi-purpose room floor (bids have been

awarded)

- Academy will hold price on high school roofs (weather has not cooperated thus far)

Speaking of roofs…..Betty Tatro (Mt Caesar) notified K. Cota that if any of the roofs

at the HS/MS are leaking it would be OK to use funds allotted for Mt Caesar.

(C. Dreyfuss arrives – 7:15pm)

K. Cota will present explanation of warrant article on roofs at the Budget Hearing.

Maintenance Article – amount has been lowered to $400,000. K. Cota suggested that

this article would include the following items:

- Troy – everything except Facility Master Plan

- Emerson – moisture

- Cutler – VCT tile & asbestos abatement

- Mt Caesar – correct Pope section; vinyl siding repair; replace carpet

(All of these come to a total of $392,194.64)

(J. Kenyon arrives – 7:20 pm. A quorum now exists.)

B. Beliveau suggested adding $1127.50 for remaining items at Mt. Caesar and repairs

to tennis courts. New total will be $402,000.

C. Dreyfuss reminded everyone that warrant is for “health and safety items throughout the District.”

(K. Carter arrives – 7:30 pm)

C. Dreyfuss moved to accept minutes for the meeting of 12/12/07; seconded by J. Kenyon. J. Kenyon would like his name to be listed as “present”.

Vote: Y-3 N-0 absent – 2 motion passes as amended

K. Carter provided update on location for MC2:

- discussed proposal regarding Wilcox

- would like to explore East Swanzey Community Center further

- also looked at space in maintenance building

- need to consult with J. Smith regarding finding space at the High School

(C. Dreyfuss will contact J. Smith)

Truck Proposal:

1994 Dodge ½-ton broke down on January 6^th; have replaced transmission twice already;

will cost $3,000 to repair this time, which is more than the current book value of the

vehicle

- K. Chambers passed out bids on 5 replacement vehicles from 3 dealers: K. Cota suggested that they ask K. Colby to review them and forward his recommendation

to the Finance Committee; K. Chambers will come up with funding option.

Maintenance office wall: need to install wall in maintenance office so new Buildings and

Grounds Director will have an office.

There are 10 applications for Buildings & Grounds Director position. K. Chambers passed out copies to committee members; they will review and rank applicants.

K. Chambers, K. Cota, and B. Beliveau reviewed the Master Plan as provided Kaestle-Boos; will get back to KB regarding changes, questions, etc……..

- format concerns

- priority list needs to be added

- spelling errors

- additions needed

- biggest concern: did not include educational plan or educational concept design

- problems with some of the charts

- one fold-out sheet didn’t have a legend

C. Dreyfuss made the following motion: To spend up to $30,000 to go forward with conceptual design plans for renovations of the high school/middle school and a new

Middle school. Vote: Y-3 N-0 Absent – 2 motion passes

Discussed whether KB will be ready to discuss plans by February 12^th. We need to get

finance issues done on the 12^th.

Next meeting – 1/23/08 – 7:00 pm –MRHS

K. Cota passed out copies of “Facilities Committee Ideas for the Master Plan”

The meeting was adjourned at 9:05 pm.

Respectfully submitted,

Gene White